Blog

13 January 2019
How to manage a big workload

It is very common this day and age to experience the stress and pressure that evolves from a heavy workload. But it is no secret to the damage it can cause both mentally and physically. If not managed correctly, then you may find yourself in a bit of a pickle.

It’s incredibly important to recognise when your workload is becoming too much. Rather than drowning, it is time to speak up. Whether you work by yourself or have a colleague who may add to your workload, there are ways to manage the weight of a heavy workload.

No matter what field you work in and whatever role you play in your organisation, you need have an organised and manageable to do list. Here’s how to effectively manage a heavy workload.

Get organised

This is a top priority in order to begin to tackle a big workload. Organisation skills will help you stay focused and keep your work in order, allowing you to complete tasks to the best of your abilities as well as in priority order so that you can begin to tick off things from your list.

There are various ways to keep organised and these will be dependent on your personal choice. For example, you may want to keep a diary to highlight all the relevant deadlines and dates. There are a number of online applications available to organise you work in order so that you can work by priority as well as deadline. You may just like a simple pen and pad to write your to do list on.

Additionally, it’s important to have a tidy and organised workplace. If you have mountains of paper and clutter surrounding you on a daily basis it can have a negative effect on your levels of motivation. The start of the year is a great time to have a clear out and start fresh for the year ahead.

Say ‘no’

Whether you’re a business owner, work alone or work in an office with colleagues, you need to learn how and when to say no – (politely of course)

It’s only natural to want to take on work, whether it’s to help a colleague or to be seen as doing your job properly. It only becomes problematic when you’re prioritising other people’s work before your own. If you have the time to take on additional work then great, if not, then we recommend focusing on your own work first to relieve you of any additional pressure.

Start to prioritise

Tackling your workload will require prioritising skills. This ties in nicely with being organised and creating the much-needed ‘to do’ lists. You can even buy ‘to do’ list pads.

Put the tasks in order of high priority to low priority. If you are unsure of what is important, then speak to your manager to help to clarify what needs to be done first. By having regular meetings with your senior, will allow you to plan your week ahead and to lay out the current job tasks in hand. It will also give them a clear insight of just how much work you have on and will give the opportunity to raise any concerns you may have.

Take time out

Taking time out may seem like the opposite of working and managing a workload but it is very important to do so. This can range for a long weekend to a week off or to simply a 10 minute break after each hour worked or task completed.

By taking a break can allow both your mind and body to restart. If you’re constantly working without breaks, it can lead to poor mental and physical health or, even worse, burnout. There are plenty of proven ways to take breaks during the working day, for example, by setting time limits on each task will allow you to focus rather than procrastinating and reward yourself with a 10 minute break once the task is complete.

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